Privacy policy

Welcome to The Model Club’s privacy policy & GDPR regulation commitment. We respect your privacy and we are committed to protecting your personal data.


Introduction

This privacy policy tells you how The Model Club (modelclub.eu) uses your personal data when you visit our website, interact with us, and commission us to deliver services. It also tells you about your privacy rights and how the law protects you.

Please read this privacy policy to understand how and why we are using your data. This privacy policy was last updated on 24th May 2018.

If you have any questions, or wish to exercise your privacy rights, please follow the instructions in this privacy policy.


About our website

The Model Club is a website belonging to the company My Art Network (VAT BE 0680 426 492) and is hosted at the physical location at My Art Network itself.  This is Belgium and nowhere else.

The main domain name of the website is modelclub.eu but may have alternative domain names added to it over time for marketing improvement of our site on the internet.  For each of the URLs you use, the privacy policy remains the same and will be refered to The Model Club as website name.

My Art Network, the company to where the website belongs, is registered in Belgium.

For further information about My Art Network, we refer to the business page at http://myart.network.

The webmaster of The Model Club website is the owner of My Art Network.  

The Model Club webmaster controls all of the data of the visitors and the members of this website.  No other individuals or other companies are involved in controlling the data on this website.

For statistical and marketing reasons we use plugins from Facebook and Google in order to have better insights in general behaviour.  For instance what age categories visit our sites and from which site they came from.  The Model Club itself does not return any personal data to third parties.

Other possible future parties that haven't been mentioned yet at this time won't be given any personal data of our members or visitors. If we involve other parties in the future, we guard about the GDPR compliance so that the principles of keeping your data safe are respected.  Moreover, important changes of services with third parties involved will be announced to our users by means of the website itself or even the newsletter for those who opted to receive this kind of information.


Personal data which we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We collect a variety of information in the course of conducting research and analysis for our clients and from visitors to our website. This personal data falls into these categories:

Identity Data includes title, first name, last name, username or similar identifier, address and email address. If you interact with us through social media, this may include your social media user name.
Further more, we collect data that is voluntarily provided by the subscribing members in order to participate in the purpose of our website.  That purpose is to provide data and a portfolio of pictures in order to find possible agreements with other members to settle photography jobs, in particularly between models and photographers, but also possibly involved with related artists like make-up artists or fashion designers.

The Model Club collects statistical and technical data of interactions on the website like how many times a profile has been visited or when the last time was a profile signed on.

Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website.

Tracking Data includes information we or others collect about you from cookies and similar tracking technologies, such as web beacons, pixels, and mobile identifiers.

Communications Data includes your preferences in receiving direct marketing from us and your communication preferences.
We also collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your usage data to calculate the percentage of users accessing a specific website feature. To provide better content and service, The Model Club website uses the Google Analytics web analytics service. Please see Google’s privacy policy for further information.

With the exception of research data, we do not collect any special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.


How we collect personal data

We use different methods to collect data from and about you. This is primarily done through direct interaction – where you provide to us your identity and communications data by filling in forms or corresponding with us by post, phone, email or social media.

This includes personal data you provide when you:

sign up to receive our newsletter and other communications make enquiries or request information be sent to you engage with us on social media enter a competition, promotion or survey
When you interact with us, including via The Model Club website, we may automatically collect technical and tracking data about your equipment, browsing actions and patterns.

In all circumstances we will only use your personal data when the law allows us to.

On our website, we always try hard to make it really clear what we are doing and what communications you will be sent, such as deciding to sign up to receive our newsletter – and you have a right at any time to change your mind and say no thank you and opt out. The easiest way to opt out is to use the unsubscribe link at the bottom of the communication.


Cookies


Cookies help The Model Club work better and provide lots of help in the background to enhance your online interaction with The Model Club. This includes things like making it easy to log in and move from page to page, and remembering your preferences while you go off and look at other pages. These cookies allow us to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as watching a video or commenting on a blog.

Other cookies collect information about how visitors use our website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and used to improve our website for visitors.

When you use our website, your device or browser may be sent cookies from third parties, for example when using embedded content and social network links. It’s important for you to know that we have no access to or control over cookies used by these companies or third-party websites. We suggest you check the third-party websites for more information about their cookies and how to manage them.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or may not function properly.


Disclosures of your personal data

We may share your personal data with the parties set out below for the purposes set out in this privacy policy. We may also share your personal data if the law otherwise allows it.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.


Third-party links

Our website may include links to third-party websites, plug-ins and applications (for example, the ability to sign in with Facebook). Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.


Data retention

We will only keep your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
All personal data is stored in a database that is only accessible by the webmaster.  When members remove their membership on The Model Club, all related data is also automatically removed.


Backup policy

We keep backups of our database and stored data (like uploaded pictures) up to 30 days or a maximum of 21 restore points in case of failed backups in between.  The purpose of our backups are only intended to recover from a disaster that corrupts or destroys the current database and not retrieve individual personal data. To maximize the recovery chances in case of a large scale disaster in the network of My Art Network, we may store data outside our network in a safe place.  This backup storage is always encrypted and password protected against any access other than the webmaster itself, nomatter at which location the backup is held outside the network of My Art Network.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances you can ask us to delete your data; see Your legal rights below for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.


Your legal rights

If the General Data Protection Regulation applies to you because you are in the European Union, you have rights under data protection laws in relation to your personal data:

The right to be informed – that’s an obligation on us to inform you how we use your personal data (as set out in this privacy policy)
The right of access – that’s a right to make what’s known as a ‘data subject access request’ for copy of the personal data we hold about you
The right to rectification – that’s a right to make us correct personal data about you that may be incomplete or inaccurate
The right to erasure – that’s also known as the ‘right to be forgotten’ where in certain circumstances you can ask us to delete the personal data we have about you (unless there’s an overriding legal reason we need to keep it)
The right to restrict processing – that’s a right for you in certain circumstances to ask us to suspend processing personal data
The right to data portability – that’s a right for you to ask us for a copy of your personal data in a common format (for example, a .csv file or word document)
Rights in relation to automated decision making and profiling – that’s a right you have for us to be transparent about any profiling we do, or any automated decision making.

If you wish to exercise any of the rights set out above, please contact us (see contact us section of our website).

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.


Any questions?


If you have any questions about this privacy policy, or would like to exercise any of your rights, please get in touch (see Contact Us section of our website) and we’ll be happy to help.


Changes to this privacy policy

The General Data Protection Regulation is new and the government is still issuing new bits of guidance about how businesses should follow it. So, you may see little updates to our privacy policy over the coming months. Be sure to check in and have read every now and then.

Thank you.